VMC Minutes

MINUTES OF THE 1st VMC MEETING 2018-19

Date: 25/06/2018

SL. NO.

POINT

DESCRIPTION

REMARKS

ACADEMIC

1

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

Welcome of New VMC Members and their Introduction

 

 

 

 

 

 

 

Achievements of Vidyalaya

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Proposed Events

 

 

 

 

 

 

 

 

 

 

 

 

 

 

New Initiative

1)      VMC Welcomes Mr.Venkateshwarlu DYSO Adilabad as the new nominated chairman and other new members of VMC.

2)      Introduction of VMC Members.

 

3)      Result analysis of the Term for Classes I to X.

 

   RESULT ANALYSIS OF CLASS 2017-18 FOR PT-2

SNO

CLASS

REGISTERED

APPEARED

PASSED UNDER RTE

PASSED

FAIL

PASS %

1

I

46

46

0

46

0

100

2

II

38

38

0

38

0

100

3

III

42

42

0

42

0

100

4

IV

39

39

0

39

0

100

5

V

37

37

0

37

0

100

6

VI

40

40

13

40

0

100

7

VII

33

33

4

33

0

100

8

VIII

35

35

4

35

0

100

9

IX

28

28

0

23

5

82.00%

10

X

29

29

0

27

2

93.1

 

4)      Master Shiva Kumar, student of this Vidyalaya bagged position in KVS AISSE-2018 merit list.

5)      In AISSE-2018 Master Prabhas of this Vidyalaya scored 100/100 in Sanskrit.

 

6)      U-14 Boys KHO KHO team, of this Vidyalaya has been selected to represent Hyderbad region (Out of 68 Schools) in KVS Nationals at Agra. Team is going on 30.06.2018 with full confidence.

7)      Ms.Manognya of Class 9th 2017-18 bagged gold medal at State level Sanskrit Olympiad. 12 students of this Vidyalaya received Scholarships from Sanskrit Vidyapeeth.

8)      Master Aniket Sah Class X of this vidyalaya participated in Drawing competition at Balakendram June -2018 on the topic save water and got gold medal

9)      Ms.Kyathi Naidu Class VIII, Master Kushal Naidu Class VII represented district adilabad at the state level swimming competition and both of them bagged bronze medal in their category.

10)   Vidyalaya got Yellow Certificate for its greenery from ALL INDIA LEVEL GREEN SCHOOL PROGRAM

11)   Vidyalaya is able to employ contractual teachers and staff for all the vacant posts in 2018-19.

12)   Vidyalaya successfully organized its annual day (Anugoonj) on 06.04.2018 with the cooperation of Chairman VMC. Print and TV Media gave wide coverage to this program.

13)   Vidyalaya is able to organize 4th International Yoga Day successfully along with Polytechnic Horticulture and at present is organizing 6 days workshop on Yoga for Teachers.

14)    An Audio program in the form of virtual classroom on the subject of effective English communication skills was prepared by VMC Member Mr. T Lingaiah Ex-DEO and Principal Kendriya Vidyalaya Adilabad on the personal expenditure of Principal KV Adilabad.  Same was recorded and relayed by Aakashwani in 18 episodes.  Report conveyed from Aakashwani says that it is being widely used through YouTube by various Schools and spoken English institutions. 5 students of this vidyalaya and retried PGT English of KV No.1 Lohegaon, Pune, Mrs. Sulba Dalvi gave their Voice for this.

15)   Vidyalaya has registered itself in Behtar India Program.

16)   Vidyalaya completed its Swasth Bacche Swasth Bharat testing camp.

17)   Vidyalaya has prepared Plan for Funday for Primary for which support of VMC is required to obtain conveyance.

18)    Vidyalaya successfully completed its online admissions for class 1st and offline admission for class II to IX under all Quotas and present strength of this vidyalaya is 224 Boys and 173 Girls, Total.397.

19)   5 Newely recruited PRT and One TGT (WE) has completed their induction course and TGT Maths completed his 1st phase of in service course,

20)   Vidyalaya successfully furnished its online Transfer Application for Staff and Principal.

 

1.       Vidyalaya has to register its students for Science Inspire, NCSC and JNNSME and Pre Junior Maths Olympiad.

2.       Vidyalaya will complete its Pratham and Dwitiya Sopan Testing camp for scout and guides/ cubs and Bulbuls by end of July-2018.

3.       Vidyalaya is going to conduct an interactive session with Dr. Ramesh Agraharam advisor to Minister of Rural Development, State of Telangana and one who has completed successfully his Kailash Mansarovar Yatra in September 2016, in the month of July/August.

4.       Vidyalaya wants to have a video conference with Sai Kaustub Das Gupta a person with 90% disability working as international graphic designer, singer, writer and Motivational Speaker, in the July/August if Chairman VMC Permits to use their Video Conference hall available in Collectrate.

5.       Vidyalaya is preparing for Cluster level social science exhibition.

 

 

 

1.       To develop awareness about the defence services Vidyalaya will try to coordinate with 32 NCC Battalion to organize a show of Arms and Ammunitions in Vidyalaya.

2.       Vidyalaya with the help of Nominee Chairman will try to conduct an evacuation training program for Staff and Teachers in coordination with NDRF Team.

3.       Vidyalaya will organize a Fire Safety Training Program for Staff and Students with the help of District Fire Safety Officer.

4.       Vidyalaya is facing the crisis of suitable Platforms for Students to sit in a clean place and have their lunch, hence will try to invite donors to construct such platform around the trees available in Vidyalaya premise on which donors name will be indicated.  

5.       Vidyalaya will encourage Students and Parents to plant Neem Trees inside school premise and outside the Boundary wall on the occasion of their Birthdays.

All the members of VMC introduced themselves and secretory VMC welcome them.

 

All achievements (2 to 13) of Vidyalaya appreciated by the VMC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Selfless effort of Mr. T Lingaiah and program head AIR Mr. Sumanaspathi (VMC Member) in regard to it was whole heartedly applauded and appreciated

 

 

 

It was noted (15-20) by the VMC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All proposed Events (1 to 5 ) and new initiatives (1 to 5) was approved by VMC

ADMINISTRATIVE

 

1

 

2

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

 

PTA

 

Land

 

 

CONSTRUCTION WORK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Medical Health of Student

 

1)      PTA Executive Committee 2018-19 list of members is presented to VMC for Approval

2)      The 1st PTA meeting will be on 31.07.2018.

3)      Recording of Land in the name of KVS in the revenue records of Telangana is still pending for which Vidyalaya Principal is regularly sending Application to Tahsildar, Mavala, Adilabad.  Expedition of above recording process is required

 

1.       From the crucial balance fund Rs.4,00,000 was sanctioned by earlier chairman for the repairing of boundary wall and construction of hand washing points for children, which has been successfully completed by E/E Panchayitraj but other demands like construction of security room, cement flooring of front area of office and assembly space, false ceiling all Six temporary Rooms is still pending for which kind consideration of Chairman VMC is required. 

2.       Vidyalaya is facing scarcity of fund hence some basic needs of vidyalaya like LCD Projector, color printer, Good Quality Camera if are provided through chairman it will help Vidyalaya in improving the quality of education.

3.       Vidyalaya has changed its BSNL Broadband connection to BSNL FTTH connection for higher net speed services, which is providing 40 MBPS Speed at   Rs.675,  excluding GST service charges.

4.       As soon as proper net connectivity is installed in the computers of Vidyalaya, it will install biometric for the attendance of staff.

5.       Vidyalaya has not yet provided students diary, as the printers available in Adilabad and nearby city are not ready to print 400-500 copies, if at all ready, the rate quoted is very high in comparison to the rate quoted by printers of big cities for Big Schools.

6.       Vidyalaya will publish e-form of Vidyalaya Patrika by 31st of July 2018.  Members who are interested can send their own articles also for publishing in vidyalaya patrika.

7.       Vidyalaya is in need of Fire Safety and Building Safety Certificate before 30.06.2018 for which support of Chairman VMC is required as Vidyalya is running in temporary Building.

 

 

1.       Vidyalaya is in need of services of Doctor for the regular health checkup of Students on weekly basis for which request is regularly being send to DMHO, Adilabad but yet it has not been regularized.  Hence support of Chairman VMC is requested for same.

 

PTA and VMC executive committee was approved by VMC

Nominee chairman accepted that he will expedited the recording of land process in coordination with tahsildar Mavala

 

Nominee chairman suggested that to proper channel all the proposals of requirement will be send by him to the district collector, Adilabad Chairman VMC, Adilabad (1 to 7)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dr. Ananth Rao VMC member proposed his support from Director RIMS Adilabad for the set propose as well as from DMHO, Adilabad

                                                                                            FINANCE

1

Budget

1)      Revised budget for 2018-19 will be prepared in the month of July 2018. Final Accounts of Vidyalaya for the Financial Year 2017-18 shows a liability of Rs.5,00,000.  Hence Vidyalaya will face financial crisis during this year.

2)      In the month of February (date.23.02.2018 Tender opening date) as per the lowest quotation for the requirement of stationary, quoted by Praveen Enterprise, Nizamabad, has been approved by VEC, for providing stationary requirement of vidyalaya for the year 2018-19, on the condition that they will not charge any transportation charges, but the service provided by the Party is taking lot of time for processing, as well as Party is adding the expenditure of Transportation also, whereas stationary is an immediate requirement hence vidyalaya administration request VMC to provide permission to use the services of supplier Vishu computers, Adilabad, who quoted L2 rate, for the same.

3)      Vidyalaya is in need of new Invertor Battery and New Scanner cum Printer for Principal’s Office.

4)      Vidyalaya is in need of 6 open iron racks for class 1st and 2nd in order to reduce the weight of bags of Children and for creating space in the class room.

5)      Vidyalaya is in need of Iron Glass closed Shelves for library Books 

6)      Vidyalaya is in need of 10 Big Locks and Keys for various Points and Class room doors.

7)      Vidyalaya is in need of painting work for newly constructed class rooms, walls etc.

 

 

It was Noted by the VMC

 

 

To Praveen Enterprises, Nizamabad VMC suggested to send a final notice of this continuation of contract and after receiving the reply change of supplier can be initiated.

 

 

 

 

All requirements (3 to 7)can be purchased as approved by the VMC

                                                                                                                                                                                                                                                   

                                                                                                                                                                                                               

 MINUTES OF THE  2nd VMC MEETING 2018-19

Date: 28/11/2018

SL. NO.

POINT

DESCRIPTION

REMARKS

ACADEMIC

1

 

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Welcome of New VMC Member and their Introduction

 

 

 

 

 

 

 

Achievements of Vidyalaya

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROPOSED EVENTS

 

 

 

 

 

 

 

 

 

NEW INTIATIVES

 

 

 

 

 

 

1.       Introduction of Mr. Rahul Jain (TGT-WE), New Teacher representative as VMC Member.

 

2.       Result analysis of the Term for First Term I to X.

 

   RESULT ANALYSIS OF CLASS 2018-19 FOR PT-1

SNO

CLASS

APPEARED

PASSED

FAIL

1

III

43

27

16

2

IV

45

34

11

3

V

39

27

12

4

VI

38

9

29

5

VII

41

12

29

6

VIII

35

10

25

7

IX

36

13

23

8

X

23

14

9

3.       Master Aniket Sah, student of this Vidyalaya bagged 2nd position in “On the Spot Painting “  in the cluster level social science exhibition held at KV NTPC Ramagundam.

4.       Ms. Nikhita student of this Vidyalaya bagged 1st position in Debate (Hindi) in the cluster level social science exhibition held at KV NTPC Ramagundam and she represented regional level competition at KV Uppal-1, Hyderabad, there she bagged 3rd Position.

5.       Ms. Afsha Shabanam student of this Vidyalaya bagged 2nd  position in Debate (Hindi) in the cluster level social science exhibition held at KV NTPC Ramagundam

6.       In Deen Dayal Sparsh Yojana of Indian postal department 2 students Nirvachana and N. Nikhita of this Vidyalaya under open competition got selected for state level where they were supposed to create and present an album of Indian Postage Stamps, on any one of the various themes provided by postal department. In which they were also supposed to inform about 16 stamps of the theme in not more than 500 words. Both presented their album and Ms. Nirvachana album was selected at state level among the top-10, for which she will get a scholarship from Indian Postal department of Rs.500 per month for an year.

7.       Vidyalaya is conducting extra classes for the slow learners of class IX and X, from 2.40 PM to 4.00 PM on the daily basis since July-2018.

8.       Vidyalaya is able to employ contractual teachers and staff for all the vacant posts in 2018-19.

9.       Vidyalaya celebrated Surgical Strike day. Vidyalaya invited as a special chief guest Mr. Sanal Kumar (Colonel NCC 32 Battalion).

10.   Vidyalaya celebrated Independence Day and Raksha Bandhan on 15.08.2018, students of this Vidyalaya visited 32 Battalion they allowed to see arms and ammunition and Sudents tied Rakhi to All Jawans.

11.   Vidyalaya conducted cleanliness campaign at National Urban Health Mission, Adilabad under Swachhata Pakhwada-2018 on 15.09.2018.

12.   Vidyalaya successfully completed its Annual Panel Inspection on 19.09.2018.

13.   Vidyalaya also conducted Extra Classes for class X in Autumn Break (from. 15.10.2018 to 22.10.2018)

14.   Vidyalaya organized Rally, E-Pledge by (parents, Staff, Students) Essay, Slogan, Painting competition as per the schedule provided by the KVS Vigilance Awareness Week (VAW) at School premises from 29-10-2018 to 03-11-2018.

15.   Vidyalaya successfully organized its 10th Annual Sports day & Children day, Grand Parents day and Community Lunch on 14th November-2018.  

16.   Vidyalaya organized Rally for birth anniversary of Sardar Vallabhbhai Patel as Rashtriya Ekta Diwas on 31.10.2018.

17.   Vidyalaya successfully completed Surprise inspection on 20.11.2018.

18.   KVS Sangathan deputed 3 regular Teachers (TGT-Maths, TGT-Science, and TGT-SKT) to KV Adilabad for the period of 15 days.

19.   Teachers of this Vidyalaya are completed their different Training Programs (First Aid & Disaster response,  PFMS training program, FREE BEING ME & ABC (Ability to build the body confidence), Orientation program on Identification of Learning Disabilities and steps to adopt Inclusive education in the class room.

20.   Vidyalaya Celebrated Scout & Guide Flag and Foundation was celebrated in which Scout & Guide of Vidyalaya collected Rs.1149/- from the citizens of Adilabad.

21.   Vidyalaya is celebrating Bhasha Sangam program as per the schedule given by KVS in which the 22 languages of India will be taught of the students and staff in the form of 5 common sentences.

22.   Vidyalaya Celebrated Qaumi Ekta Week from 19.11.2018 to 25.11.2018.

23.   Vidyalaya Celebrated Constitution Day on 26.11.2018.

 

 

 

 

 

 

1.       Vidyalaya is going to have 1st Pre-Board exam for Class X from 01.12.2018 to 11.12.2018.

2.       Vidyalaya will observe youth day on 12.01.2019.

3.       Vidyalaya is conducting one year program of Mahatma Gandhi.

4.       Training for KHO-KHO Team for next Regional & Nationals.

5.       Vidyalaya will conduct 2 PTA meeting on 31.01.2019.

 

 

 

 

 

 

6.       Scout & Guide and funday has been started for class I to V

7.       Introduction of PFMS (PUBLIC FINANCIAL MANAGEMENT SYSTEM)

8.       Introduction of Assembly Quiz.

9.       Vidyalaya is Organizing Plastic Carry bag Awareness Program in the popular market places of Adilabad, Students of this Vidyalaya are preparing cloth & Paper Bags and giving to people who are using plastic bags.

10.   Online SBSB data monitoring system is introduced.

11.   Biometric machine is installed for the attendance of staff.

 

 

 

 

 

New Teacher representative introduced himself.

 

 

VMC Members are very concerned about the result of students.

Nomine chairman requested principal to ensure the progress in academic performance of the students.

 

 

 

 

 

 

All Achievements (3 to 6) of the Vidyalya was appreciated by the VMC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

They have also appreciated (7-23) the efforts and activities of Vidyalaya.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All proposed events and new initiatives was appreciated and approved by VMC.

 

 

 

 

 

 

1

 

 

 

 

 

 

 

2

 

 

 

 

 

 

3

 

 

 

 

 

 

 

 

4

 

 

 

 

 

 

 

 

 

 

5

 

PTA

 

 

 

 

 

 

 

Land

 

 

 

 

 

 

CONSTRUCTION WORK

 

 

 

 

 

 

 

REQUIREMENTS OF VIDYALAYA

 

 

 

 

 

 

 

 

 

Medical Health of Student.

1.       1st PTA meeting was successfully held on 31.07.2018.

2.       Construction of cement flooring work in assembly ground is done with the support of PTA members and parents.

 

 

 

 

 

3.       Recording of Land in the name of KVS in the revenue records of Telangana is still pending for which Vidyalaya Principal is regularly sending Application to Tahsildar, Mavala, Adilabad.  Expedition of above recording process is required to start the Building.  A.E CPWD, Karimnagar with his team visited land for Preliminary mapping on 14.08.2018.

 

 

 

 

4.       From the crucial balance fund Rs.4, 00, 000 was sanctioned by earlier chairman for the repairing of Water Point constructed by E/E Panchayitraj but its having the problem of water leakage & Ramp is also not properly constructed.  For reconstruction of which Principal K.V Adilabad has reported to Chairman VMC.  Defaults in the construction work of E/E SSA was rectified after representation given to Chairman VMC.

 

 

 

 

5.       Vidyalaya is facing scarcity of fund hence some basic needs of Vidyalaya like LCD Projector, color printer, Good Quality Camera if are provided through chairman it will help Vidyalaya in improving the quality of education.

6.       Other demands like construction of security room, cement flooring of front area of office and assembly space, false ceiling all six temporary Rooms is still pending for which kind consideration of Chairman VMC is required. 

7.       Vidyalaya in need of RO Water Plant.

 

 

8.       Vidyalaya is in need of services of Doctor for the regular health checkup of Students on weekly basis for which request is regularly being send to DMHO, Adilabad but yet it has not been regularized.  Hence support of Chairman VMC is requested for same.

9.       First term medical checkup was not done.

VMC applauded cement flooring work in assembly ground and they recommended for Felicitation of the Vice-Chairman of PTA, who put his initiative for the work in the upcoming PTA Meeting.

 

Nomine chairman directed Principal to write a letter to remind her about the issue after the elections i.e., 15.12.2018.

 

 

VMC members inspected the Ramp, Septic Tank and sports ground.  After inspection VMC felt the emergency of above requirements and nominee chairman assured to provide complete help from the concern departments after election i.e., 15.12.2018.

 

 

VMC Member Mr. Rahul Jain proposed the requirement of RO Plant in the School on priority basis, which was also mentioned by the inspection team, to which members agreed. VMC suggested to circulate file to the Chairman and get assistance from District Collector (Chairman VMC).

 

Nominee chairman suggested to put up the letter to Mr. Ananth Rao (Doctor Member of VMC).

                                                                                            FINANCE

1

REQUIREMENTS

1)      Vidyalaya is in need of new Invertor Battery and New Scanner cum Printer for Principal’s Office.

2)      Vidyalaya is in need of Iron Glass closed Shelves for library Books 

3)      Vidyalaya is in need of 10 Big Locks and Keys for various Points and Class room doors.

4)      Vidyalaya is in need of painting work for newly constructed class rooms, walls etc.

5)      Parents has not paying students fees quarterly

6)      Vidyalaya is in need to give Advertisement for the various services Man Power House Keeping, Security, Contractual Teachers, Stationary, Sports goods, Printing, Tent House services, Drinking water Supply.

VMC Approved all the requirements and suggested to go for the purchase procedure as per KVS Norms.